Trucking & Transport
Key Management for Trucking and Transport
Eliminate misplaced or unsecured key delays. Keycafe enables real-time access control and tracking to ensure rapid dispatch and maximum operational efficiency.
Remote Fleet Management & Control
As a fleet manager, you can't be everywhere at once. Our system provides you with complete remote control over your entire fleet’s key access. From your desk or on the go, you can grant or revoke key permissions in real-time, track key activity, and manage your entire fleet’s operations. This level of oversight gives you the control and valuable insights needed to make data-driven decisions and keep your fleet moving, no matter where you are.
Cut Labor Costs with Automated Key Access
Your fleet operates around the clock, and your key management should, too. Our automated system eliminates the need for a dedicated key staff or a security guard to be on-site 24/7 for key handoffs. Drivers can access keys instantly, at any time of day or night, using a secure code, app, or their badge. This streamlined, automated process saves your business money on labor costs while ensuring your fleet is always ready for dispatch.
The Top Choice for Fleet Managers
Complete Key Control for Fleet Operations
Managing access for a diverse team of drivers, mechanics, and administrative staff requires more than a single code. Our system gives you full control with custom user types and permissions roles.
You can easily assign specific access to personnel based on their role—for example, a mechanic can only retrieve maintenance vehicle keys, while a specific driver has access to a dedicated truck. This level of granular control enhances security, increases accountability, and ensures that only the right people have access to the right keys.
Automated Alerts for Proactive Management
Our system gives you complete visibility into your fleet’s key activity with a digital audit trail that tracks every key movement in real time. For even greater control, you can set up Programmable Alerts.
These custom notifications, including Late Key Alerts and Key Exchange Alerts, proactively inform you of overdue keys or unauthorized usage. This ensures you can address issues before they impact your operations and gives you the peace of mind that comes with total accountability.
Rapid, Secure Key
Retrieval
Drivers can retrieve keys in seconds using a secure PIN code, a mobile app, or by simply tapping their ID badge.
Granular
Access Control
Set specific permissions by role or route to ensure only authorized drivers can access vehicles and assets.
Proactive
Security Alerts
Get instant notifications for overdue keys and ensure authorized access only.
Unified Management
Dashboard
Manage keys and permissions for your entire department from anywhere in the world.
Watch the Key Pickup Process
Easy-to-use interface ensures faster engagement
- Enter a unique PIN code or scan your user badge
- Select the assigned vehicle key
- Bin opens automatically, grab the key and go
"Keycafe has made our key management seamless, secure, and incredibly efficient, saving us time and improving accountability across the board."
M-Series
SmartBox Modular Key Control
Wall mounted and 4 inches off the wall means it’s not much bigger than a picture frame.
MS5 Base SmartBox 9 Bin
$2499.00
- 9-bin capacity
- Steel-reinforced polycarbonate chassis
- 7” touch screen
- 5MP Camera
- Optical motion sensor
- Cellular kit optional
- 3500 mAh lipo battery backup
- Cloud managed
- OTA updates
- iOS / Android compatible
- IP52 / Weather-resistant
MS5E-18 Expansion SmartBox 18 Bin
$699.00
- 18-bin capacity
- Steel-reinforced polycarbonate chassis
- Cloud managed
- Daisy chain up to 10 Expansions
- IP52 / Weather-resistant
MS5E-42 Expansion SmartBox 42 Bin
$1299.00
- 42-bin capacity
- Steel-reinforced polycarbonate chassis
- Cloud managed
- Daisy chain up to 10 Expansions
- IP52 / Weather-resistant
Smart Features Built for Daily Use
Real-Time Tracking
See who has each key and when it was taken, with a complete history to keep every dispatch and delivery organized.
Programmable Alerts
Send automatic reminders so keys are returned on time, keeping your fleet on track without manual follow-ups.
Max Key Limits
Control how many keys each driver can hold, ensuring vehicle availability for everyone and avoiding delays.
Instant Key Swaps
Transfer key custody between drivers instantly via the app without returning the key, keeping operations moving between shifts.
Offline Access and Backup
Keep key access running during outages with built-in battery backup, offline mode, and a failsafe release for any emergency.
Fleet Managers Trust Keycafe
"Keycafe is a full-service, robust key management system that will provide you with accessibility, accountability, and security of your key processes."
"Simple, easy to integrate, friendly end-user interface."
"Easy to set up and manage, plus a helpful team. The Keycafe team is always avaible to solve any technical problem."
"Keycafe has made our key management seamless, secure, and incredibly efficient, saving us time and improving accountability across the board."
Simple and Reliable Key Access for Trucking Fleets
Every minute of downtime impacts your bottom line. Keycafe provides access to the keys you need through a simple, reliable interface designed for speed and efficiency. Drivers can pick up and return keys in seconds, eliminating delays and ensuring your fleet stays on schedule. Even during a power outage, a built-in backup keeps the system running so your operations never stop. Book a demo today to see how Keycafe helps your business stay on schedule and maintain profitability.
Ready for Smarter Key Management?
Let's Talk.
Frequently Asked Questions (FAQs)
Can Keycafe scale with our fleet as it grows?
Yes, our key management system is designed with scalability at its core, perfectly suited to accommodate the dynamic needs of a growing business. Our SmartBoxes are modular, allowing you to easily add key storage capacity, and our software enables granular organization of locations, departments, and key groups.
How easy is it to train staff to use the Keycafe key management system?
The system is designed for simplicity. Most users need only a PIN or badge scan to access keys. Training typically takes less than a minute, and video resources are available to onboard entire teams quickly.
How does Keycafe integrate with our existing fleet management software?
Can you assign multiple keys by department or shift?
Yes. With Keycafe's key group feature, you can bundle multiple keys together and assign the entire group to a specific user. This makes onboarding new drivers or assigning new shifts incredibly efficient, saving valuable time and ensuring they get access to all the keys they need immediately.
